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  • Governance

    Mrs J James (Chair)
    Mr A Sharpe (Head Teacher)
    Mrs P Blight (Foundation)
    Mrs A Chrabaszcz (Parent)
    Mrs C Clark (Foundation)
    Mr R Calton (Foundation)
    Fr P Golez (Foundation)
    Mrs S Jackson (Staff)
    Mrs M Jones (Foundation)
    Mrs S Jones (Foundation)
    Mrs L Lancaster (Foundation)
    Mrs E Ley (Parent)
    Mr L Mason (Parent)
    Mr J O'Brien (Foundation)
    Mr M O'Sullivan (Vice Chair)
       

    Governors are also the trustees of this single academy trust.

    The Members of the trust are the Bishop of Brentwood Diocese, the Trustees of the Diocese of Brentwood and the Chair of Governors.

    Governance Arrangements

    The Governors of St Bernard’s High School meet at the end of each term. This meeting acts as an opportunity to review all of the business that has been discussed in the sub-committees that have met during that term.

    These committees, their remit and the attendance is listed below:

    Catholic Ethos Committee

    It is the responsibility of the Foundation Governors to maintain and nurture the Catholic ethos of the school.  The Catholic Ethos Committee seeks to reinforce the Catholic nature of the school by:-

    1. electing the Committee Chair and Vice Chair annually;
    2. considering all items that impact on the Catholic ethos of the school;
    3. monitoring the spiritual life of the school;
    4. advising the Governing Body on Admissions Policy of students of all ages and other policies under the Committee’s remit;
    5. monitoring the relationships with the Deanery Parishes.
    Governor Name Summer 2019 Autumn 2019 Spring 2020 Summer 2020
    Pat Blight X C19
    Roger Calton X C19
    Jacqueline James
    Tony Sharpe
    Maggie Jones X C19
    Sarah Jackson N/A N/A X
    Anetta Chrabszcz N/A N/A N/A X C19
    Stacey Jones - - -
    Fr Philip Golez - - - X C19

     

     

     

     

     

     

     

     

    C19 – During the Coronavirus lockdown not all Governors were able to access meetings via Teams.  These meetings were open to all Governors to ensure that they were quorate.

    Finance and Audit Committee

    1. Electing the Chair and Vice Chair annually.
    2. Set up an internal control framework having regard to:
    • co-ordinating budgeting and planning;
    • applying discipline in financial management;
    • preparation of timely management accounts receiving a copy at least once a term;
    • ensuring delegated authorities are respected;
    • selection and oversight of capital projects;
    • propriety and regularity of financial transactions;
    • management and oversight of assets;
    • the risk of fraud and theft.
    1. To be aware of the requirements of the Academies Financial Handbook as updated annually and to review to ensure Governors are meeting the expectations.
    2. In reviewing the risks to internal control the Governors should agree a programme of work to address them delegating the work to an internal auditor. That auditor should make a written report each term addressed directly to the Chair of Committee which should be discussed at each meeting. The internal auditor should also be asked to attend the summer term meeting of the Committee, in order to make a report on the year and to agree a plan of work for the following year.
    3. Assess the risks arising, including likelihood and materiality and maintain a register which is reviewed at each meeting.
    4. Ensure adequate insurance.
    5. Make a contingency and business continuity plan.
    6. Approve a set of accounting policies.
    7. Ensuring efficiency and value for money.
    8. Ensure that cash is managed and contractual obligations are met. 
    9. Receive financial reports at each meeting and specifically reviewing actual financial performance compared with the budgeted performance and to take remedial action as necessary. Such action to be reported to the Governing Body. In all cases liaison must be maintained with the appropriate committees.
    10. Maintain proper accounts, including annual accounts.
    11. To agree and ratify charges for the letting of the school premises including the grounds.
    12. Notify the Secretary of State of any fraud or theft.
    13. Appoint a registered auditor.
    Governor Name Summer 2019 Autumn 2019 Spring 2020 Summer 2020
    Roger Calton
    Malachy O’Sullivan
    Tony Sharpe X
    Jacqueline James X
    Luke Mason X X X X C19
    Joe O’Brien X C19
    Lorraine Lancaster
    Emma Ley X X X C19
    Sarah Jackson N/A
    Caroline Clark N/A N/A X C19
    Stacey Jones - - -

     

     

     

     

     

     

     

     

     

    Premises Committee

    The Premises Committee shall report regularly to and advise the Governors in respect of all matters concerned with the School’s building accommodation and grounds.  The Committee shall fulfil this role by:

    1. Electing the Chair and Vice Chair annually.
    2. Proper maintenance of the existing exterior and interior building fabric, its working plant and installations eg. hard standing, drains, water, gas, electricity, telephones, ICT; all to appropriate health and safety standards.
    3. Planning for and carrying out the requirements of the Governors in respect of modifications, improvements or enlargements to current facilities.  Reviewing, recommending for approval a Full Governing Body the Asset Management Plan.
    4. Making decisions as to spending within the delegated powers given to it as stated in 6.2 of the Financial Regulations, on the following budgets – Buildings and Grounds maintenance, improvements, general upkeep, running costs etc.  Working within cost limits on maintenance and capital projects as sanctioned by the Governors.
    5. Referring to the Finance and Audit Committee, with recommendations, any spending outside the delegated powers given to it as stated in 6.2 of the Financial Regulations.
    6. Receiving and approving non-school use of the buildings and grounds where appropriate, in accordance with the Lettings Policy & Partnership Agreement.
    7. Recommending to the Governing Body any requests or needs for leasing arrangements.
    8. Advising the Finance and Audit Committee on the appropriate charges for letting the school premises including the grounds.
    9. Receiving and approving details of any competitive quotations are accepted with regard to catering, cleaning, grounds maintenance, buildings maintenance and improvements.
    10. In emergency situations the Committee (normally through its Chair) shall advise the Chair of the Governors of action taken or proposed to be taken to minimise the disturbance of the School and to reinstate parts which have been adversely affected, as soon as possible.  The prior agreement of the Chair of Governors will be required in all situations except where this proves to be impracticable.
    11. Day to day maintenance of the premises shall be the responsibility of the Senior Caretaker who reports to the School Business Manager and the Premises Committee.
    12. In the foregoing, the School shall employ the services of specialist agencies and contractors to report on and carry out maintenance and other works required by the Governors.
    Governor Name Summer 2019 Autumn 2019 Spring 2020 Summer 2020
    Pat Blight X C19
    Roger Calton N/A
    Matt Elmes N/A N/A
    Malachy O’Sullivan
    Tony Sharpe
    Joe O’Brien X C19
    Lorraine Lancaster X
    Stacey Jones N/A N/A
    Jacqueline James - - -
    Emma Ley - - -

     

     

     

     

     

     

     

     

     Staffing Committee

    1. To elect the Committee Chair and Vice Chair annually.
    2. To consider and agree all pay scales for staff employed at the school and to conduct an annual review further delegated to Pay Committee and Head Teacher’s Pay Committee.
    3. To be responsible for ensuring that all staff are employed by a written contract of employment as per agreements.
    4. To agree and keep under review the School’s Pay Policy and other policies under the Committee’s remit.
    5. To agree and review each year, the annual staffing establishment.
    6. To be responsible for all staff appointments other than those delegated to the Head Teacher as stated in 6.3(a) and (b) of the Financial Regulations.
    7. To be responsible for advising the Governing Body on all aspects of current and new legislation affecting employment of staff at the school.
    8. To ensure that Inland Revenue rules concerning employment of “contractors” are adhered to (Any individual whose main source of income is obtained from the school should be employed by the school).
    9. To be aware of and ensure compliance with ‘auto enrolment’ pension legislation applicable to the School from 1 April 2014.
    Governor Name Summer 2019 Autumn 2019 Spring 2020 Summer 2020
    Malachy O’Sullivan X E
    Roger Calton * E
    Jacqueline James E
    Tony Sharpe E
    Helen Pestana N/A N/A N/A
    Alice Clancy N/A N/A
    Emma Ley X E
    Caroline Clark N/A N/A N/A E

     

     

     

     

     

     

     

    E – conducted via email whilst in isolation as all members were not in a position to video link.

    Teaching and Learning Committee

    1. To elect the Committee Chair and Vice Chair annually.
    2. To ensure that the aims of the Mission Statement are fulfilled concerning the care and well-being of the students with regard to their spiritual, intellectual and social welfare.
    3. Once admissions criteria have been approved, to be responsible for determining whether a child’s application would prejudice efficient education or the efficient use of resources within the School.
    4. To be responsible for the processes ensuring that where a child is refused admission to the School, then the parent(s) or guardian(s) are aware of:
      1. the right to appeal against that decision;
      2. the arrangement to determine that appeal.
    5. To be responsible for the processes enabling a prospective student (or a parent/guardian if the student is under 18) to appeal to an Independent Appeal Committee against any decision by the Teaching and Learning Committee refusing that student admission to the school.
    6. To approve policies on the teaching, learning and programmes of study of sex education, child protection and religion for adoption by the Governing Body.
    7. To scrutinise and report to the Governing Body on the curriculum offered throughout the school, with reference to the needs and requirements of the National Curriculum.
    8. To receive written documents on curriculum and to consider curriculum development in the school and approve all policy amendments.
    9. To ensure all members are aware of all curriculum innovations in which the school is participating.
    10. To advise the Governing Body on setting statutory targets.
    11. To be responsible for considering and disposing of complaints relating to any matter concerning the curriculum within the school, where such matters cannot be resolved informally.
    Governor Name Summer 2019 Autumn 2019 Spring 2020 Summer 2020
    Jacqueline James X
    Pat Blight X C19
    Malachy O’Sullivan
    Tony Sharpe
    Luke Mason X X
    Alice Clancy** N/A N/A
    Maggie Jones X C19
    Stacey Jones N/A N/A
    Anetta Chrzabszcz N/A N/A X C19
    Emma Ley - - -
    Lorraine Lancaster - - -
    Sarah Jackson - - -

     

     

     

     

     

     

     

     

     

     

    **Stepped down as Governor whilst covering as AHT

    C19 – During the Coronavirus lockdown not all Governors were able to access meetings via Teams.  These meetings were open to all Governors to ensure that they were quorate.

    Staff Disciplinary Committee

    1. To be responsible for considering discipline matters in respect of all persons employed to work at the School and any proposal that such a person should be dismissed in line with the Catholic Education Service guidelines.
    2. To be responsible for considering grievance matters where referred in the context of grievance procedures.

    This Committee meets only as necessary.

    This Committee has not met.

    Staff Appeals Committee

    To be responsible for considering an appeal by a member of staff where the Staff Disciplinary Committee has proposed that the contract of that member of staff be terminated.

    This Committee meets only when necessary.

    This Committee has not met.

    Student Disciplinary Committee

    1. To be responsible for considering whether a student should be reinstated following exclusion by the Head Teacher.
    2. To hold a Student Disciplinary Meeting with students and their parents to emphasise the expectation of the Governors with reference to behaviour on the recommendation of the Head Teacher.

    This Committee meets only as necessary. This Committee has not met.

    Student Appeals Committee

    To be responsible for enabling a student (or a parent/guardian if the student is under 18) to appeal against any decision by the Student Related Committee not to reinstate that student.

    This Committee meets only as necessary.  This Committee has not met.

    Pay Committee

    To consider and agree all pay scales for staff employed at the School and to conduct an annual review. This Committee meets annually.

    Governor Name Autumn 2019
    Roger Calton
    Pat Blight
    Jacqueline James
    Malachy O’Sullivan
    Head Teacher

    Pay Appeals Committee

    To be responsible for considering an appeal by a member of staff where the Pay Committee has refused that member of staff an increase in pay.

    This Committee meets only when necessary.  This Committee has not met.

    Head Teachers’ Pay Committee

    To consider and agree the pay scale for the Head Teacher at the School and to conduct an annual review.

    This Committee meets annually.

    Governor Name Autumn 2019
    Roger Calton
    Pat Blight
    Jacqueline James
    Malachy O’Sullivan

    Full Governing Body

     

    Governor Name Summer 2019 Autumn 2019 Spring 2020 Summer 2020
    Roger Calton I
    Pat Blight X I X C19
    Anetta Chrabszcz N/A N/A I
    Alice Clancy N/A N/A
    Caroline Clark N/A N/A I
    Matt Elmes N/A N/A
    Sarah Jackson N/A I
    Jacqueline James I
    Margaret Jones I
    Stacey Jones N/A N/A I X C19
    Lorraine Lancaster I
    Emma Ley X I X C19
    Luke Mason I X C19
    Joe O’Brien X I
    Malachy O’Sullivan I
    Tony Sharpe I
    Fr Philip Golez N/A ✓* I

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    *Fr Philip in attendance pending appointment. 

     I – This meeting did not take place due to recent isolation for pandemic and video linking was not currently available.  Head Teacher’s Report to Governors was sent out together with Accounts to 28 February 2020.

    Governors' Details and the Register of Interests - September 2020

    ‘Endless opportunities involving leading and working with peers has developed my confidence as well as the ability to listen to the needs of others.’

    — Hannah Mason